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Jun30

States that Require a Termination Letter

Termination
Employee Warning Notice
Employee Final Warning Notice
Employee Resignation Form
Exit Interview Questionnaire
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We provide employees with a follow up leter regarding final pay, benefits continuation (COBRA, 401(k), etc. However, I have an employee in FL asking for a reason for termination letter. Thus, what states is a termination letter required and what does the content of the letter need to contain?

Many employers have questions on this issue. Florida does not require employers to give workers a letter of termination. If memory serves, only Missouri requires employers to deliver this information, in writing, to terminated employees. The Missouri letter of dismissal must include the dates of employment, nature and character of work, and the reason for termination. This Missouri law applies only to corporations (not to other business structures like partnerships) and the emplyer has 45 days to deliver it.

If there are other states you are specifically interested in, post another question and we will research them for you. Otherwise, your procedure sounds very through.

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This entry was posted on Tuesday, June 30th, 2009 at 5:31 pm and is filed under
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4 Responses to “States that Require a Termination Letter”

  1. Adrian Says:
    October 19th, 2009 at 9:18 pm

    Does Maryland require employers to give employees termination letters?

  2. Caitlin Says:
    October 20th, 2009 at 8:10 am

    Hi Adrian! No, Maryland does not require employers to give employees termination letters. Most states do not, so Maryland is in the majority. HTH, and thanks for reading the blogs!~ Caitlin

  3. Jeff Says:
    January 14th, 2010 at 7:59 pm

    I was laid off, In the state of California if you request a layoff letter does your employer have to provide that by law?

  4. Caitlin Says:
    March 28th, 2010 at 8:55 am

    Hi Jeff! No, California law does not require such a letter. HTH, and thanks for reading the blogs!~ Caitlin

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