Human Resource Blog

Where HR Professionals Seek Answers

A Practical Source For Your Daily HR Needs.Lets Build An HR Blog Community Together! Want To Share Your HR Knowledge Or Gain Knowledge Through Other Professionals?Lets Discuss HR!


Writing a letter for employees to return back to work, what would you write or suggest?

Writing a letter for employees to return back to work, what would you write or suggest? Employees are currently on unemployment due to a lack of work for the summer. Hours will be available for them to return to work next month. Just to need to send a letter to be sure that they know hours and work will be available for them and will they be returning to work. Please help.

It may be too early to send that letter — or you may just want to send a very general query. That is because from a legal standpoint, if you send a letter stating that work will be available on, say, August 1, that may constitute a contract with the employee. Meanwhile, if business needs change, you could find yourself obligated to put these employees back to work.

If you had work today, there would be no problem with sending a letter to the employees recalling them from layoff, with a specific date to report to work — such as Monday 7/13. But since this is still vague, it might be better to hold off until you are sure.

However, It sounds like you need an idea of how many of the employees would be available when you have work again. In that case, the best course of action might be to send a very general letter along the lines of:

Dear X; (or Dear Valued Worker)

As a valued previous employee of our company, we wanted to keep you informed of current events.

 While business is still slow, we anticipate an increase in hours available next month. We cannot guarantee employment at this time, but want to see if you would be available in August, if or when we are in a position to recall workers who have been laid off. Please take a moment to phone us at 000-0000 or to return the enclosed postcard with info on your availability.

Thank you for your patience during these trying times. We look forward to having you join the team again.



It might also be a good idea to enclose a stamped, addressed postcard so that employees can simply check *Yes, I am available/interested in full-time work*, *Yes, I am available/interested in part-time work* or *No, I am not available/interested.* Some employees may be reluctant to make this awkward phone call, but most will return a prepaid postcard.

Also, just for your own info, usually an employee who has declined recall no longer qualifies for unemployment benefits.


Tags: , , ,

This entry was posted on Monday, July 6th, 2009 at 6:29 pm and is filed under
Hiring and Staffing.
You can follow any responses to this entry through the RSS 2.0 feed.
You can leave a response, or trackback from your own site.

2 Responses to “Writing a letter for employees to return back to work, what would you write or suggest?”

  1. paula Says:

    hi! I am coming back to work from my maternity leave.How should look a letter for my employer with a notice ?what information i should ask or give?

  2. Caitlin Says:

    Hi paula! You would simply write a business letter to the employer saying that you will be able to return to work on (date) and are looking forward to resuming your usual duties. You can find a sample business letter at the link below. In most cases you will also need a release from your doctor, stating that you are physically able to return to work. HTH, and thanks for reading the blogs!~ Caitlin

    See a business letter at:

Leave a Reply

  • [ Back ]
  • WP-SpamFree by Pole Position Marketing

Home Ask a Question Archives

© 2008, All Rights Reserved