http://www.humanresourceblog.com/2010/03/09/converting-from-paper-to-digital/ Where HR Professionals Seek Answers Fri, 10 Sep 2010 01:14:37 +0000 http://wordpress.org/?v=2.5 http://www.humanresourceblog.com/2010/03/09/converting-from-paper-to-digital/#comment-22986 Caitlin Tue, 27 Jul 2010 21:59:47 +0000 http://www.humanresourceblog.com/2010/03/09/converting-from-paper-to-digital/#comment-22986 Hi Ruth! You are not required to keep a hard copy of scanned personnel files or employment documents in New York. However, be aware that you are still required to maintain medical records and other confidential documents separate from the personnel file. Both files can be electronic, but supervisors cannot have access to I-9 forms or items in the confidential files. HTH, and thanks for reading the blogs!~ Caitlin Hi Ruth! You are not required to keep a hard copy of scanned personnel files or employment documents in New York. However, be aware that you are still required to maintain medical records and other confidential documents separate from the personnel file. Both files can be electronic, but supervisors cannot have access to I-9 forms or items in the confidential files. HTH, and thanks for reading the blogs!~ Caitlin

]]> http://www.humanresourceblog.com/2010/03/09/converting-from-paper-to-digital/#comment-22983 Ruth Desimone Tue, 27 Jul 2010 18:56:36 +0000 http://www.humanresourceblog.com/2010/03/09/converting-from-paper-to-digital/#comment-22983 You mentioned above that a few states would set further limits on this process. What is the ruling in New York State. If ALL personnel records are scanned in a protected file, are we still required to keep paper files. You mentioned above that a few states would set further limits on this process. What is the ruling in New York State. If ALL personnel records are scanned in a protected file, are we still required to keep paper files.

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