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Employee Files

In Arkansas how long are you required to hang on to a terminated employee file?

In Arkansas, different “parts” of the terminated personal file has different time periods for retention. Employee Personnel Records which relate to the individual’s employment, such as professional certification, promotions, evaluations, disciplinary actions, and security check records must be retained at a minimum of 5 years from the date of separation or until closure of unresolved personnel issues, whichever is greater.

Employment History records such as documents pertaining to an employee’s length of service and pay grade evidencing proof of service must be retained permanently.

Worker’s Compensation files regarding the terminated employee must be retained for 6 years from the date the incident occurred.

Others areas of the file must be retained for different periods of time.

This entry was posted on Sunday, January 6th, 2013 at 4:58 pm and is filed under
Human Resources Management.
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