Human Resource Blog

Where HR Professionals Seek Answers

A Practical Source For Your Daily HR Needs.Lets Build An HR Blog Community Together! Want To Share Your HR Knowledge Or Gain Knowledge Through Other Professionals?Lets Discuss HR!

Jun09

Vacation

I need some help prorating some time for an employee with a start date of 3/25/14. We offer 15 days vacation, 5 days sick and 2 personal. Also, how would you prorate a staff that has been here for years and has 15 days vacation, 5 days sick and 2 personal and the company is closing in September 2,2014.

The employee receives 15 days vacation per year, based on a 8 hour work day, the employee would receive 2.31 hours per week (15 vacation days x 8 hours a day = 120 vacation hours per year; 120 vacation hours per year / 52 weeks = 2.31 hours accrued per week).

In the first question, an employee who started on March 25th would receive 92.28 vacation hours for the calendar year. January 1st to March 25th is 12 weeks. 12 weeks x 2.31 vacation hours accrued per week = 27.72 hours. Deduct 27.72 from the total of 120 hours received in a calendar year which equals 92.28 hours remaining.

In the second question, I’m assuming you’re asking how much time the employee would have accrued by September 2nd. The same calculation applies. Since the employee accrues the same 15 days per year as the employee in question one, the employee would receive 80.73 vacation hours for the calendar year. September 2nd to December 31st is 17 weeks. 17 weeks x 2.31 vacation hours accrued per week = 39.27. Deduct 39.27 from the total of 120 hours received in a calendar year which equals 80.73.

The same calculation method can be applied to sick or personal time. It’s important to document the calculation method used including any rounding guidelines. This ensures the same method is consistently applied and all employees are treated uniformly.

Tags:

This entry was posted on Monday, June 9th, 2014 at 2:31 pm and is filed under
Human Resources Management.
You can follow any responses to this entry through the RSS 2.0 feed.
You can leave a response, or trackback from your own site.

Leave a Reply





  • [ Back ]
  • WP-SpamFree by Pole Position Marketing

Home Ask a Question Archives

© 2008 HumanResourceBlog.com, All Rights Reserved