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Oct22

Vacation Request Forms

My employee files have become very large. How long should vacation request forms be maintained? This would greatly cut down on the paperwork in the file if I could discard them.

There is no law or general guideline regarding the recordkeeping of vacation request forms. Some companies only keep them for a year while others keep them indefinitely. The purpose of employee files is to maintain an accurate record of an individual’s employment record with the company. Purging any information could impair the employer from defending a claim. The chances of a vacation request form being the sole reason an employer loses a lawsuit is slim. Thus, it’s really up to you to decide what recordkeeping guidelines to adopt in this case. I, personally, recommend keeping the forms as long as you maintain the file.

The amount of paper documentation we’re required to keep on file is enormous. In an effort to reduce the paperwork you may want to consider storing certain forms or the entire file electronically.

This entry was posted on Wednesday, October 22nd, 2014 at 8:09 pm and is filed under
Human Resources Management.
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