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Passport disclosure

Our employees do a great deal of international travel. Our customers commonly ask for copies of our employees’ passports before they travel. Due to the sensitive information on passports, can I require an employee to provide this information to our customers?

Generally, an employer must have a legitimate business reason for requesting employees to provide sensitive documents like a passport or social security card. For example, to complete Form I-9 employers must request documents to verify an employee’s employment eligibility. Also, employees required to drive as part of their job may be required to submit their driver’s license to the employer.

I’ve never heard of an international client requesting an employee’s passport. I’m not familiar with any laws expressly prohibiting it; however, that doesn’t mean its good practice. Why are the clients requesting this information? Is there another way of providing them with the information their seeking?

This entry was posted on Tuesday, April 21st, 2015 at 12:52 pm and is filed under
Human Resources Management.
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