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Time Card Fraud

I have an employee that has tampered with another employee’s time card. He randomly clocks her out after she clocks in and deletes her clocking in and out. This pay period, he took away over 20 hours. What actions can be taken legally by the company to reprimand this employee?

Time card fraud is handled differently by each employer depending on company culture. Most often, such blatant time card fraud especially reducing a co-worker’s time worked so significantly would be grounds for immediate termination. Many companies consider any deliberate attempt to misrepresent one’s own hours worked or tamper with a co-worker’s hours worked constitutes deceitful behavior and gross misconduct which warrants termination.

Unless a collective bargaining agreement or employment contract states otherwise, most employees are considered to be at-will. Meaning, either the employer or employee can terminate the employment relationship at any time with or without

cause or warning.
Thus, if you have clear evidence that this particular employee is the one responsible for the time changes, then termination would be acceptable.

Some employers don’t take time card fraud as seriously and may use progressive discipline to reprimand the employee. Progressive discipline provides a graduated range of responses to employee misconduct. Offenders may receive a verbal warning at first, then a written warning for subsequent violations, then suspension, and ultimately termination. If you take this approach remember to clearly inform the employee of your expectations/policies (altering another employee’s timecard is strictly prohibited) and the consequence for continued violations (i.e. termination).

You may consider meeting with the employee before determining disciplinary actions. Why is the employee targeting a specific co-worker? And why is he manipulating her hours? Is he doing this with other co-workers as well? Consider his answers then decide on appropriate disciplinary actions. Also, consider what precedent you want to set. Terminating the employee will send a clear message that time card fraud in any form will not be tolerated.

This entry was posted on Monday, November 2nd, 2015 at 8:38 pm and is filed under
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