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Time Sheets for Salaried Employees

Do salaried employees need to submit time sheets in the state of Rhode Island? If so, why & when did this become in effect?

Employers in Rhode Island are subject to both federal and state employment laws.

The federal Fair Labor Standards Act (FLSA) establishes minimum wage, overtime pay, recordkeeping, and youth employment standards affecting employees in the private sector and in Federal, State, and local governments.

Under the FLSA, employees are classified as either non-exempt or exempt.

Non-exempt employees must be paid for all hours worked and are subject to overtime and minimum wage requirements prescribed by the FLSA.

Conversely, exempt employees receive a fixed predetermined salary for any week during which work is performed regardless of the quantity or quality of such work. Exempt employees are excluded from overtime pay provisions.

Hourly and salary paid are compensation terms.

Under the FLSA, employers are required to maintain complete and accurate time records for each non-exempt employee. Though time clocks and time sheets/cards are the most common timekeeping methods, employers are allowed to use any timekeeping method as long as it is complete and accurate. Whatever timekeeping method is used, tracking the hours worked for all non-exempt employees (including those paid on a salary basis) is required.  Such time keeping requirements are not mandated for exempt employees.

Some states have their own timekeeping regulations. Rhode Island is one of them.

Under Rhode Island’s employment laws specifically statute 28-12-12, employers must keep an accurate daily and weekly time in and out record for all employees. No one, including employees paid on a salary basis, is exempt from this law. These records must be kept for at least three years.

Similar to the FLSA, Rhode Island’s law doesn’t require a specific timekeeping method. But, the hours worked each day and each work week by the employee must be recorded in some manner.

It appears the law was last updated in 1992. So, it’s been in effect for quite some time. The purpose of most timekeeping laws is to ensure employers are adhering to wage and hour and record keeping regulations.

This entry was posted on Tuesday, August 16th, 2016 at 12:54 pm and is filed under
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